Privacy policy At Recruitment Odyssey (hereinafter: “we” or “the company”) we commit ourselves to monitoring and protecting your personal data very cautiously, as required by the Regulation 2016/679 (aka “GDPR”).

Our privacy policy describes what personal data we collect, why we collect the information, and how we safeguard and process your data.

What type of information we collect:

– Personal information: name, surname, data of birth, place of birth, marital status, address, phone number(s) etc.

– Professional information: data related to your career i.e. previous jobs, current job (company and job title), diplomas, certifications, current compensation, salary expectations.

We will also make the distinction between sensitive and less sensitive content. For instance, information that can easily be found on social media e.g. LinkedIn profile, such as job title or current company, should be considered as less sensitive information. However, your current salary and your reasons to change jobs should be regarded as highly sensitive information. Information such as race, ethnicity, religion, political views etc. should not be revealed to us, and should such information be provided to us by our candidates, it will be our duty not to share it with third parties.

Why we collect personal data: As a recruitment firm, we ought to fully understand your profile and easily have access to your information i.e. professional experience, educational background, specific skills, certifications, compensation, expectations etc. The purpose being to best target suitable job opportunities for you and thus provide a quality service, with accuracy and avoid offering you jobs that do not match your profile and/or expectations. As such, your personal information will be used for the following purposes:

– to contact you efficiently regarding job opportunities;

– to perform our duties as recruiters and provide you with the services you expect us to;

– to be able to reach you regarding interview preparations, interview feedback, last minute changes for an interview etc. – to answer your questions, comments, requests;

– to provide you with updates, news, alerts etc. and better target the content relevant to you;

– to enhance our website and figure out what information is the most viewed;

– to perform searches in our database with a view to matching jobs and candidates;

– to establish a salary survey (without candidate names or company names being disclosed);

– for measurement analytics or advertising (as above, no personally identifiable information);

– to meet our legal or regulatory responsibilities, such as disclosures to authorities, regulators or government bodies: we may access, preserve and disclose information to investigate, prevent, or take action in connection with: (i) legal process and legal requests; (ii) enforcement of the Terms; (iii) claims that any content violates the rights of third-parties; (iv) requests for customer service; (v) technical issues; (vi) protecting the rights, property or personal safety of Oath, its users or the public; (vii) establishing or exercising our legal rights or defending against legal claims; or (viii) as otherwise required by law. This may include responding to lawful governmental requests;

– to share information with third parties (cf. below section)

How is the information shared or transmitted to third parties: As we act as intermediary between our candidates and our clients, we may transmit your data to trusted partners, notably our clients. We take our responsibility to ensure that your information is duly protected and apply safeguards in accordance with applicable law and the new GDPR regulation. Besides our clients, we may share anonymous information with other partners, such as publishers, advertisers, measurement analytics, apps, ATS (Applicant Tracking System), or other companies. To enhance our recruitment performances, we may also resort to service providers, that may have access to your data in order to perform some duties on our behalf, and are obliged not to disclose or use your data for other purposes.

How we process your personal data: We will solely collect and process your personal data when we have a lawful basis for doing so. The transfer of information outside this lawful basis applies when you give us your written consent, when we have a contractual obligation to collect or process your personal data, and when we have a legitimate interest in processing your personal data. Your personal data will be fed into our database once you have sent your CV and given us consent to upload it. Your additional professional information will be added after meeting you or our phone call during which you will have shared such information with us. After receiving your CV, we will send you an email asking for your confirmation (consent) that we can parse it and keep it in our database (cf. GDPR: Article 6 (1) a)).

Job applications: If you apply to one of our vacancies for the first time, and if your application is relevant, Recruitment Odyssey consultants will get in touch with you as a first step. We will never send your CV to a third party without collecting sufficient information about you, and without your written consent that we can represent you for a specific job. You will receive an email from us asking confirmation that you want Recruitment Odyssey to share your CV with our client.

How we protect your information: We are cognizant of GDPR requirements and will strive to be as compliant and diligent as we can. Your data will be stored in a safe database system to which solely Recruitment Odyssey staff have access. We have put in place the adequate procedures to ensure compliance with the data privacy requirements.
How long will your information be in our database: We will hold your data for a maximum of 36 months after registration. After this period of time, without any contact from your side, your data will automatically be erased.

Do we transfer your data outside the European Union? Your personal information can be transferred and processed outside of the European Union. We shall only transfer your data outside the EU to countries which the European Commission believes offers an adequate level of protection to you, or where adequate safeguards preserving the privacy of your information have been implemented. For instance, a company may outsource its HR department to a non-EU country; in that case, we will share your information but make sure that GDPR requirements are duly complied with.

How to manage your privacy and exercise your data protection rights: You may use the following data protection rights: the right of deletion (“right to be erased”), the right to amend or rectify your personal data, the right to object to the use of your personal data, the right to restrict processing of your data, the right of access, and the right of portability. For doing so, please send us your request to

Changes in our privacy policy Changes in this policy may occur in the future. In that case, Recruitment Odyssey will inform you of changes or updates to our Privacy Policy by a prominent notice on our website or by contacting you using other communication channels. Continued use of our website or our services after such changes will constitute your acceptance of the changes.

Which entity is in charge of processing your personal information? The Data Controller dealing with GDPR matters is: Recruitment Odyssey (Recruitment Odyssey SàRL). The appointed Data Protection Officer (“DPO”) to oversee compliance with our privacy policy is: Maxime Crechriou.

Should you have questions, comments or requests regarding our privacy policy, please email us: